Still have your equipment register sitting in spreadsheets? EXTAG is equipment and asset register software that keeps every item, its status and its inspection history in one place.
Still have equipment registers sitting in spreadsheets? Now is the opportunity to move them into a beautifully designed system for viewing all your equipment, keeping track of it all, and visualising where it all is.
Custom reports and views can be created for all your business needs.
Core asset register features
Identification
- NFC tags, QR codes and barcode scanning. Identify any item with a fast scan from a standard phone or tablet.
- Audit and stocktake reconciliation. Scan items during an audit or stocktake and reconcile what you found against the register.
Lifecycle and maintenance
- Automated servicing reminders. Servicing falls due on schedule, with reminders before it is overdue.
- Calibration. Track calibration dates and results, with reminders for the next calibration.
- Hour-meter and odometer readings. Record readings on a scan, and let them trigger servicing when a threshold is reached.
- Electrical test and tag. Manage test and tag cycles, with reminders when items are due for retesting.
Custody and check-out
- Check-out and check-in. Record who has an item and when it comes back, with a full assignment history.
- Due-back dates and overdue alerts. Set a due-back date and get an alert when an item is overdue.
- Location on each scan. Each scan can update the item’s location from the device’s GPS, and static assets can have their location set by dropping a pin on a map. This is last-scanned location, not live tracking.
Compliance and auditing
- Documents on the asset. Attach manuals, service certificates and other documents to each asset.
- Safety checklists and incident logging. Complete safety checklists and log incidents against the asset involved.
- Certificate generation. Generate certificates from completed inspections and services.
- Proof of presence. Each action or form records whether the tag was scanned when the work was done, showing the person was physically at the asset. Secure NFC tags can’t be easily copied, unlike a QR code that can be photographed. See NFC asset tracking.
From hundreds to hundreds of thousands of assets: EXTAG handles high-volume asset registers with the same app, whether you manage a few hundred items or hundreds of thousands. See built for scale.
Related: asset tagging and NFC asset tracking.
How it works on site
- Tag it. Attach an NFC tag or QR label to the asset or location.
- Scan it. Scan with any phone, pick the activity and complete the smart form.
- See it. Status and history show on the map and in reports straight away, with the location updated from the scanning device's GPS or set by a pin on the map.
Frequently asked questions
- What is an equipment register?
- An equipment register is a list of every item of equipment you own or manage, with its identifier, location, status and inspection history. Many organisations keep it in spreadsheets, especially for equipment their ERP excludes, such as lifting and rigging gear, scaffolding and access equipment, fire equipment and mobile equipment.
- Can EXTAG replace a spreadsheet equipment register?
- Yes. Existing registers are brought in as they are, and the original identifiers stay on each record. Each item gets an NFC tag or QR label, so a scan with any phone opens its record, records an inspection and keeps the register current. Custom reports and views show status across the whole register.
- Is EXTAG asset register software as well as an equipment register?
- Yes. The same register holds equipment and any other assets you need to manage, from tools and access gear to fixed plant, each with its status, inspections, location and full history. It is used by organisations across Australia and internationally.
- What features does EXTAG asset register software include?
- Core features include NFC tag, QR code and barcode scanning with audit and stocktake reconciliation; automated servicing and calibration reminders, hour-meter and odometer readings that trigger servicing, and electrical test and tag cycles; check-out and check-in with assignment history, due-back dates and overdue alerts; and compliance tools such as documents and certificates on each asset, safety checklists, incident logging, certificate generation and proof of presence. Location updates on each scan from the device's GPS, or from a pin on a map for static assets.
- How large an equipment register can EXTAG handle?
- EXTAG is used for everything from a few hundred assets to hundreds of thousands of assets, with the same app at every size.