EXTAG Custom Asset Management

Solution

Enterprise compliance management software

Know which assets are compliant, due or overdue, across every site, team and contractor. EXTAG keeps the inspections, certificates and evidence on each asset, and proves the work was done at the asset.

Book a demo See how it works
Sample EXTAG map of a chemical plant, with colour-coded pins in the Inspection status view. Statuses shown: Passed; Due this week; Overdue; Failed.
Illustrative example with sample data, not customer data. Aerial imagery: USDA NAIP.

EXTAG is a Perth-built software platform for asset-intensive organisations that keeps every asset, no matter how minor, compliant, safe and ready for use.

Compliance is only as good as your evidence

Most organisations already know what has to be inspected, tested and certified. The hard part is proving it, across thousands of items, many sites and a mix of in-house crews and contractors. Lifting gear sits in one spreadsheet, test and tag in another, scaffold tags on paper and certificates in someone's inbox. When an auditor asks, the answer takes days to pull together, and nobody is quite sure it is complete.

EXTAG brings that work into one asset compliance system. Every item has one record, every inspection is recorded against it, and its status updates the moment the work is done.

How it works

  1. Tag each asset. Every item gets an NFC tag, QR label or barcode. Existing registers can be imported with their original identifiers (subject to data quality).
  2. Inspect with a scan. The inspector scans the tag with a standard phone or tablet, completes the checklist and signs off. The result is recorded against that item, even without a signal, and syncs when back in coverage.
  3. Status updates for everyone. The register shows what is compliant, due soon or overdue, on a map and in reports, without anyone retyping results.
  4. Follow up automatically. Reminders go out before anything falls due. When an item fails or goes overdue, linked actions assign the follow-up to the right person.

One register

Equipment compliance tracking, in one register

Compliance in an asset-intensive business covers many kinds of equipment, each with its own cycle and evidence. EXTAG handles them on one platform.

Lifting and rigging

Slings, shackles, chain blocks and hoists, with checklists configured to the standards your inspectors work to, such as AS 2550 and AS 4991.

Learn more

Electrical test and tag

Test cycles, reminders and results, with checklists set up to standards such as AS/NZS 3760.

Learn more

Scaffolding

Inspections and handover recorded with a scan of an NFC Scaffold Tag, with status on a map.

Learn more

Fire, safety and calibration

Scheduled inspections, calibration and servicing, with the certificates attached to each item.

Learn more

Preserved spares and mobile equipment

Preservation inspections and servicing triggered by hour meter or odometer readings.

Learn more

Every other register

Move the registers still sitting in spreadsheets into one system with status, history and location.

Learn more

Proof of presence

Proof the work was done at the asset

A ticked box doesn't show that someone was at the asset. When a person completes a form or action, EXTAG records whether the tag was scanned as part of the process, which shows they were physically at the asset. NFC tags are secure and can't be easily copied, while a QR code can be photographed and scanned somewhere else. For safety-critical inspections, that difference matters.

NFC and QR tags are not live location trackers. Each scan can update an asset's location from the scanning device's GPS, and static assets can have a location set as a pin on a map. GPS tags are the live-location option for high-value equipment.

Certificates and documents on the asset

Manufacturer certificates, manuals, service records and test results are attached to each asset, so the evidence sits with the item, not in a shared drive. EXTAG can also generate certificates from completed inspections and services.

The EXTAG NFC tag range: small and large silicone labels, tie-on tags, steel and plastic cable-tie tags, location tags and scaffold inspection tags, with sizes and operating temperatures.
The EXTAG NFC tag range.

Reporting

Audit-ready reporting

Reporting is built in and included in your licence, using Microsoft Power BI embedded in the EXTAG app. The EXTAG team builds and manages the reports for each solution.

  • Compliance status: compliant, due and overdue, by site, area, asset type or contractor.
  • Inspection history and a full audit trail of who viewed or changed what.
  • Audit and stocktake reconciliation against the register.
  • Proof of presence for each completed action.

See reporting

Fire extinguisher inspections demo dashboard in the EXTAG app, showing the overdue count and whether the tag was scanned at each inspection.
Fire extinguisher inspections: overdue count and whether the tag was scanned. Demo data.

Enterprise

Built for the enterprise

Compliance at enterprise scale is as much about control as it is about forms.

One platform, approved once

A separate, tailored implementation for each area, so your IT team approves EXTAG once instead of a new app for every compliance job.

Learn more

Access by team and site

Each implementation has its own access, team, forms and reporting, with role-based access at user and group level. Where you want a wider view, data rolls up through the asset hierarchy.

Contractors on the same register

Contractors scan the same tags and complete the same forms, so you keep the history when contracts change.

Secure and onshore

ISO/IEC 27001 certified, hosted on AWS in Australia with your data staying in Australia, and sovereign hosting on request. SSO and multi-factor authentication.

Learn more

Scale

From a few hundred assets to hundreds of thousands, with the same app at every size. Unlimited users and assets per solution, subject to fair use.

Learn more

Alongside your ERP

EXTAG manages the assets your ERP or EAM leaves out, whether you run JD Edwards, Oracle, SAP, Microsoft Dynamics 365 or another system.

Learn more

Results

Results from WA resources sites

256man-hours a month recovered

A maintenance and scaffolding team removed manual status updates and delays from overdue inspections.

250 hrsof high-risk work avoided

In a single cyclone event, a Cyclone Hours report showed preparation would take less than two days.

See all results

Start with one area

You don't need a big-bang rollout. Start with one asset class, such as lifting gear or test and tag, and have real users within weeks. Then add more areas on the same platform without another app to approve. See implementation.

EXTAG supports your compliance processes and keeps the records. Your organisation still decides which checks, cycles and standards apply.

Frequently asked questions

What is enterprise compliance management software?

It is software that tracks the inspections, tests, certificates and other evidence an organisation needs to show its assets are safe and compliant, across many sites, teams and contractors. EXTAG does this at asset level: every item has one record with its inspection history, certificates, due dates and status, and reporting shows what is compliant, due or overdue.

What kinds of equipment compliance can EXTAG track?

Lifting and rigging gear, electrical test and tag, scaffolding, fire equipment, safety equipment, calibration, servicing and preserved spares, among others. Each area runs as a tailored implementation on the one platform, with forms configured to how your site works and the standards your inspectors work to.

How does EXTAG prove an inspection was done at the asset?

EXTAG records whether the asset's tag was scanned as part of the inspection or action, which shows the person was physically at the asset. NFC tags are secure and can't be easily copied, while a QR code can be photographed and scanned elsewhere.

Can contractors use EXTAG?

Yes. Contractors can scan the same tags and complete the same forms as your own people, with role-based access, so everyone works from one register and you keep the history.

Does EXTAG work on remote sites without a signal?

Yes. Scanning and forms keep working offline and sync when the device is back in coverage.

Is EXTAG secure enough for enterprise IT?

EXTAG is ISO/IEC 27001 certified and hosted on AWS in Australia, with your data staying in Australia and sovereign hosting available on request. It supports single sign-on, multi-factor authentication, role-based access and a full audit trail. Because it is one platform, IT approves it once rather than reviewing a new app for each compliance area.

Does EXTAG replace our ERP or EAM?

No. EXTAG works alongside your ERP or EAM and manages the assets and compliance evidence those systems don't cover. ERP integrations are possible through your systems' available APIs, configured by our team.

Related solutions

Inspections

Custom digital inspection forms, with the status of every inspection shown as colour-coded pins on a map or in detailed reports.

Learn more

Safety

Digitise safety forms such as pre-starts, JHAs and audits, and link safety activities directly to the work they relate to.

Learn more

Equipment and asset register software

Move your registers out of spreadsheets into one system showing every item, its status, inspections and where it is.

Learn more

See EXTAG on your assets

Contact us to set up a live demo. We’d love to hear from you.

Book a demo 1300 813 336